The Chartered Affiliate: Keystone of AARC Structure
Under ARSRC’s bylaws, each elected officer and committee plays a critical role in maintaining our organizational integrity and efficiency. The chartered affiliate handbook, provided by the AARC and included in ARSRC’s Policy & Procedure Manual, is the playbook for all leaders.
While the full handbook is a robust read (over 90 pages!), here are a few key takeaways:
🔹 Key Handbook Sections & Duties:
1. Officer Responsibilities
- President / VP / Secretary / Treasurer / Delegates / District Chairs: Each role has defined duties—like submitting quarterly reports, preparing meeting agendas, and maintaining records—as outlined in the handbook.
- Board Governance: Officers must ensure ARSRC operates consistently with state and national bylaws.
2. Committee Structures
- Committees (Bylaws, Budget & Audit, Education, Membership, Nominating, Program, Public Relations, PACT, Judicial, Emergency Response) are mandatory.
- Handbook details membership limits, responsibilities, and required reporting standards.
3. District Meetings
- Procedures for hosting educational meetings at the district level are spelled out—location, agenda, attendance, and documentation steps are all included.
4. Compliance & Archiving
- The handbook requires the affiliate to:
- Operate with fiduciary responsibility (e.g., bonding the Treasurer & President)
- Keep bylaws current and aligned with AARC
- Maintain transparent records and submit required documentation as needed.
5. Insurance & Funding Guidelines
- ARSRC is advised to carry liability and surety bond coverage, especially for key officers.
- The affiliate may also access AARC travel funding for speakers and staff events.
✅ Why It Matters
- Transparency & Accountability: Clear rules promote trust among members, the board, and external partners.
- Predictability & Continuity: Elections, officer transitions, and committee operations run smoothly under structured guidance.
- Growth & Compliance: Strong affiliates aligned with AARC policies are better positioned for awards, grants, and external support.
🔗 Full Handbook Access
Want to dive deeper or serve in a leadership role? Explore the full handbook here.
